Admin Assistant

Syria

Secretariat - Administrative - Humanitarian/Disasters

Finished or Exempted (For male)

Archive all correspondence, papers and documents related to the National Director and to provide safety and confidentiality of the incoming and outgoing documentation.
- Accurately record and archive minutes of meetings and follow the meetings outcomes with the respective parties.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Reading, researching, and routing correspondence; drafting letters and documents; and initiating telecommunications.
- Maintains the National Director appointment schedule by planning and scheduling meetings, meetings agendas, conferences, teleconferences, and travel.
- Ensure that the required reports are received in a timely manner.
- Organizing office planning, stationery and equipment.
- Provide general administrative support for the National Director.
- Receive and welcome visitors of the National Director.
- Prepares reports by collecting and analysing information.
- Secures information by completing database backups.

- Excellent communication skills both verbally and written in English.
- Advanced level in using Microsoft Word, Outlook, Excel and PowerPoint.
- Proficient communication, organization and time management skills.
- Ability to work under pressure.
- Confident and friendly when communicating with employees of all levels.
- Ability to work independently and as an integral member of various teams.
- Ability to meet deadlines and priorities

SOS Children's Villages Syria, a nonprofit, nongovernmental association that is committed to responding to the social development needs of society's most vulnerable children and young people. We establish facilities and programs that aim to strengthen families and prevent the abandonment of children. We join hands with community members to provide education, protection, and alternative care services.

SOS Children's Villages Syria is a branch of the International Federation of Children's Villages, based in Austria and spread out in 136 countries worldwide. It was founded in Syria in 1975, and since then, we have been working to ensure that children and young people without parental care or at risk of losing it grow up with the needed support and care to become their strongest selves.

SOS Children Villages strives to maintain a recruitment process that is open and competitive for all candidates. SOS supports employment without regard to race, color, religion, national origin, gender, ancestry, sexual orientation, age, disability, veteran status, marital status or any other status protected by applicable law.

Jan 28, 2025

Required

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