41993

Damascus

Temporary

Archive all correspondence, papers and documents related to the National Director and to provide safety and confidentiality of the incoming and outgoing documentation.
- Accurately record and archive minutes of meetings and follow the meetings outcomes with the respective parties.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Reading, researching, and routing correspondence; drafting letters and documents; and initiating telecommunications.
- Maintains the National Director appointment schedule by planning and scheduling meetings, meetings agendas, conferences, teleconferences, and travel.
- Ensure that the required reports are received in a timely manner.
- Organizing office planning, stationery and equipment.
- Provide general administrative support for the National Director.
- Receive and welcome visitors of the National Director.
- Prepares reports by collecting and analysing information.
- Secures information by completing database backups.

- Excellent communication skills both verbally and written in English.
- Advanced level in using Microsoft Word, Outlook, Excel and PowerPoint.
- Proficient communication, organization and time management skills.
- Ability to work under pressure.
- Confident and friendly when communicating with employees of all levels.
- Ability to work independently and as an integral member of various teams.
- Ability to meet deadlines and priorities

1

Feb 12, 2025

English