Legal Back Office Representative

Syria

Legal/Political Science

Not Specified

1. Check all kinds of received contracts forms in terms of availability, to ensure that they contain the required information, legal documents, financial receipts, signatures and needed approvals if any and distribute them to the concerned Sites Contracts/Legal Advisory Head of Section.
2. Prepare, scan and archive Virtual Contracts and related documents.
3. Check all insurance contract and related documents (except health and life insurance contracts ) and follow up the signatures cycle and archiving process.
4. Notify concerned within the Unit with all corporate obligations in a timely manner and follow them up.
5. Control the contracts renewal/cancellation process with the concerned Departments to avoid charging Syriatel for non-beneficial contracts or delay penalties.
6. Fill and update the life cycle of SRF (Site Request Form), legal advice and check receipts on CRTS (Contracts Request Tracking System).
7. Fill all data related to sites contracts on the related system.
8. Check and scan all contracts, the related documents of contracts, termination agreements and appendices using the Electronic Archiving System (Arc mate) and archive them as per the Indices of Records.
9. Follow up on the process of paying stamp fees and signature cycle of all contracts with the concerned Departments and Units.
10. Coordinate with concerned Department to inform them about all archived contracts, appendices, and documents to organize payments processes.
11. Participate in the verification of received public claims and governmental letters against contracts.
12. Create a brief summary for the contracts on the main screen of Arcmate.
13. Follow up and control the life cycle of legal notifications on CRTS and archive them on SharePoin3t/Arc mate to ensure that the related cases are closed.
14. Verify sites rent claims received from the Concerned Department then send them to Finance Department, check and study all received payments on LMS (Lease Management System) which related to sites contracts should be paid.
15. Prepare lists and confidential business related documents in order to be sent and retained at the bank.
16. Conduct regular visits to the official newspaper offices to obtain the latest version of the newspapers
17. Archive on SharePoint any new or updated laws and regulations which are obtained from official newspaper.
18. Check and distribute the received legal advice requests through “Legal Support” account to the concerned Section.
19. Check and prepare the needed study for all sent/ received legal notifications
20. Archive and index resulted records related to all corporate obligations.
21. Prepare and archive the drafts agenda of the General Assemblies (ordinary and extraordinary) & Board Meetings.
22. Prepare and send invitation letters to the “Ministry of Internal Trade and Consumer Protection” and “Syrian Commission on Financial Markets and Securities” in order to attend the general assembly meetings.
23. Prepare and send the minutes of meeting related to general assembly meeting to the “Ministry of Internal Trade and Consumer Protection”.
24. Maintain commercial registrations for all companies and provide them to the related departments.
1. Check all kinds of received contracts forms in terms of availability, to ensure that they contain the required information, legal documents, financial receipts, signatures and needed approvals if any and distribute them to the concerned Sites Contracts/Legal Advisory Head of Section.
2. Prepare, scan and archive Virtual Contracts and related documents.
3. Check all insurance contract and related documents (except health and life insurance contracts ) and follow up the signatures cycle and archiving process.
4. Notify concerned within the Unit with all corporate obligations in a timely manner and follow them up.
5. Control the contracts renewal/cancellation process with the concerned Departments to avoid charging Syriatel for non-beneficial contracts or delay penalties.
6. Fill and update the life cycle of SRF (Site Request Form), legal advice and check receipts on CRTS (Contracts Request Tracking System).
7. Fill all data related to sites contracts on the related system.
8. Check and scan all contracts, the related documents of contracts, termination agreements and appendices using the Electronic Archiving System (Arc mate) and archive them as per the Indices of Records.
9. Follow up on the process of paying stamp fees and signature cycle of all contracts with the concerned Departments and Units.
10. Coordinate with concerned Department to inform them about all archived contracts, appendices, and documents to organize payments processes.
11. Participate in the verification of received public claims and governmental letters against contracts.
12. Create a brief summary for the contracts on the main screen of Arcmate.
13. Follow up and control the life cycle of legal notifications on CRTS and archive them on SharePoin3t/Arc mate to ensure that the related cases are closed.
14. Verify sites rent claims received from the Concerned Department then send them to Finance Department, check and study all received payments on LMS (Lease Management System) which related to sites contracts should be paid.
15. Prepare lists and confidential business related documents in order to be sent and retained at the bank.
16. Conduct regular visits to the official newspaper offices to obtain the latest version of the newspapers
17. Archive on SharePoint any new or updated laws and regulations which are obtained from official newspaper.
18. Check and distribute the received legal advice requests through “Legal Support” account to the concerned Section.
19. Check and prepare the needed study for all sent/ received legal notifications
20. Archive and index resulted records related to all corporate obligations.
21. Prepare and archive the drafts agenda of the General Assemblies (ordinary and extraordinary) & Board Meetings.
22. Prepare and send invitation letters to the “Ministry of Internal Trade and Consumer Protection” and “Syrian Commission on Financial Markets and Securities” in order to attend the general assembly meetings.
23. Prepare and send the minutes of meeting related to general assembly meeting to the “Ministry of Internal Trade and Consumer Protection”.
24. Maintain commercial registrations for all companies and provide them to the related departments.
25. Keep the “Ministry of Internal Trade and Consumer Protection” updated with all actions and decisions that affect the commercial register and articles of association of the companies.
26. Send company’s disclosure form and financial statement to the “Syrian Commission on Financial Markets and Securities”.
27. Fill and update the life cycle of all summons for robberies and damages related to Syriatel premises, vehicles, employees and sites on the related system.
28. Register and follow up all actions related to ad-hoc incidents report on the related system.
29. Check and prepare study for all letters, which need to be marked from Legal & Governmental Affairs Director.
30. Check Section & Individual objectives on regular basis and effectively participate in achieving them to ensure successful contribution to company's goals and corporate objectives.
31. Participate in conducting the OJT for new team members and promote a culture of knowledge transfer, cooperation and teamwork.
32. Contribute to the continuous improvement of Syriatel Quality Management System.

1. English Level:
1.1 Conversation: Fair
1.2 Writing: Fair
1.3 Comprehension: Fair
2. Microsoft Office:
2.1 Word: Good
2.2 Excel: Fair
3. Others: N/A
For Functional Competencies: please refer to Position/Individual Objectives and Functional Competencies System.

Syriatel has been leading the Syrian mobile telecommunication market since 2000. The company has successfully established its reputation by focusing on customer satisfaction and social responsibility.

Dec 03, 2024

English