Job ID
39842
Job Title
Admin and HR Assistant
To work for
INTERSOS
Country
Syria
City
Damascus
Field of Work
Administrative
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Finance and Administration:
- Maintain proper filing and archiving of all financial and documents.
- Perform daily bookkeeping and record transactions in the journal.
- Archive financial reports and maintain documentation.
- Conduct cash counts and handle daily administrative office tasks.
- Assist in preparing for and during internal and external audits.
- Facilitate coordination and communication with various departments during the review process of financial and administrative documents and keep records of communications.
- Communicate with the bank to manage and receive bank receipts and documents.
- Archiving purchase requests on Intersos Management Platform - IMP
- Support in translating documents into local language.
- Support finance department in working on projects financial.
Human Resources:
- Update Social Security Tax office files in order to meet legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
- Manage personnel and project files to ensure accuracy, compliance and on time payments.
- Update the HR database on IMP and personal files and keep them up to date in order to facilitate HR processes management.
- Set up an archiving system for the HR department, starting with past recruitments and staff members and ensuring all new dossiers are in the same order.
- Digitalizing the HR archive on the mission drive for easier accessibility cumentation.
- Maintain proper filing and archiving of all financial and documents.
- Perform daily bookkeeping and record transactions in the journal.
- Archive financial reports and maintain documentation.
- Conduct cash counts and handle daily administrative office tasks.
- Assist in preparing for and during internal and external audits.
- Facilitate coordination and communication with various departments during the review process of financial and administrative documents and keep records of communications.
- Communicate with the bank to manage and receive bank receipts and documents.
- Archiving purchase requests on Intersos Management Platform - IMP
- Support in translating documents into local language.
- Support finance department in working on projects financial.
Human Resources:
- Update Social Security Tax office files in order to meet legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
- Manage personnel and project files to ensure accuracy, compliance and on time payments.
- Update the HR database on IMP and personal files and keep them up to date in order to facilitate HR processes management.
- Set up an archiving system for the HR department, starting with past recruitments and staff members and ensuring all new dossiers are in the same order.
- Digitalizing the HR archive on the mission drive for easier accessibility cumentation.
Qualifications
- Desirable finance, business or administration related diploma.
- Minimum 1 years’ experience in HR and Administration in humanitarian contexts with NGOs.
- Mission and local language essential (English and Arabic)
- Essential computer literacy (word, excel and internet).
- Teamwork and cooperation.
- Non-discriminatory attitude.
- Ability to work and integrate in a multicultural team.
- Results and quality orientation.
- Behavioural flexibility and stress management.
- Ability to work under pressure and meet deadlines.
- Commitment to INTERSOS principles.
- Minimum 1 years’ experience in HR and Administration in humanitarian contexts with NGOs.
- Mission and local language essential (English and Arabic)
- Essential computer literacy (word, excel and internet).
- Teamwork and cooperation.
- Non-discriminatory attitude.
- Ability to work and integrate in a multicultural team.
- Results and quality orientation.
- Behavioural flexibility and stress management.
- Ability to work under pressure and meet deadlines.
- Commitment to INTERSOS principles.
Salary and Benefits
As INTERSOS Salary Scale.
About us
A humanitarian organization that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.
With its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.
With its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.
Required employees number
1
Posted On
Jul 04, 2024
Expiry Date
Jul 20, 2024
CV Language
English