Responsibilities
Logistics Coordination:
Manage and track shipments, transportation, and inventory to ensure the timely delivery of materials, equipment, and goods.
Coordinate with suppliers, vendors, and service providers to arrange deliveries and resolve any logistical issues.
Administrative Support:
Handle scheduling, correspondence, and communications for meetings, training sessions, and departmental events.
Maintain records and documentation related to purchases, contracts, and shipments, ensuring compliance with internal policies.
Inventory Management:
Oversee stock levels, place orders for supplies, and ensure all logistics adhere to organizational budget guidelines.
Develop and maintain databases for inventory and equipment, ensuring up-to-date and accessible records.
Travel and Accommodation Arrangements:
Arrange travel and accommodations for staff as required, handling travel documentation, itineraries, and expense management
Reporting and Documentation:
Prepare and maintain regular reports on logistics performance, delivery schedules, inventory status, and other logistics-related KPIs.
Ensure all records and logs are up-to-date and accurately filed for easy access and review.
Budget and Financial Management:
Assist with budget planning and monitoring expenses to ensure efficient use of resources within logistical and administrative functions.
Health and Safety Compliance:
Ensure that all logistical and transportation activities adhere to safety standards and regulatory requirements, especially when coordinating high-risk equipment or hazardous materials.
Specific Vacancy Requirements
Proficiency in MS Office
Strong organizational skills and attention to detail.
Effective communication skills for coordinating with team members and external partners.
Ability to manage multiple tasks simultaneously under tight deadlines.